Privacy Policy

1. Introduction

Anthropon ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our human resources information system platform (the "Service"). By accessing or using the Service, you agree to the terms of this Privacy Policy.

2. Information We Collect

2.1 Account Data

When you register for an account, we collect your name, email address, company name, job title, and authentication credentials. If you sign up for a paid plan, we collect billing information such as payment method details (processed by our payment processor) and billing address.

2.2 Employee Data

As an HR platform, our customers ("Controllers") upload and manage employee information through the Service. This may include employee names, contact details, employment history, compensation data, leave records, documents, and other HR-related information. We process this data on behalf of our customers as a data processor.

2.3 Usage Data

We automatically collect information about how you interact with the Service, including IP addresses, browser type, operating system, pages visited, features used, timestamps, and referring URLs. This data helps us improve the Service and diagnose technical issues.

2.4 Cookies and Tracking Technologies

We use cookies and similar technologies to maintain sessions, remember preferences, and understand usage patterns. For details, please see our Cookie Policy.

3. How We Use Your Data

We use the information we collect to:

• Provide, operate, and maintain the Service
• Process transactions and manage subscriptions
• Send transactional communications (account verification, password resets, security alerts)
• Respond to support requests and inquiries
• Improve and personalize the user experience
• Monitor and analyze usage trends and performance
• Detect, prevent, and address fraud, abuse, and security issues
• Comply with legal obligations

4. Data Sharing

We do not sell your personal information. We may share data with:

• Service providers: Third-party vendors who assist in operating the Service (e.g., cloud hosting, email delivery, payment processing), bound by data processing agreements.
• Legal requirements: When required by law, regulation, legal process, or governmental request.
• Business transfers: In connection with a merger, acquisition, or sale of assets, with appropriate notice.
• With your consent: When you have given explicit permission for a specific sharing purpose.

5. Data Retention

We retain your account data for as long as your account is active or as needed to provide the Service. Employee data processed on behalf of our customers is retained according to the customer's instructions and applicable data processing agreement. When an account is terminated, we delete or anonymize associated data within 90 days, unless retention is required by law.

6. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request that we correct inaccurate or incomplete data.
• Deletion: Request that we delete your personal data, subject to legal retention requirements.
• Portability: Request a machine-readable copy of your data for transfer to another service.
• Objection: Object to the processing of your data in certain circumstances.
• Restriction: Request that we limit the processing of your data in certain circumstances.

To exercise any of these rights, please contact us at privacy@anthropon.com. We will respond within 30 days.

7. Cookies

We use essential cookies required for the Service to function, as well as optional analytics cookies to understand usage patterns. You can manage cookie preferences through your browser settings. For full details, see our Cookie Policy.

8. Security

We implement industry-standard security measures to protect your data, including encryption in transit (TLS 1.2+) and at rest, multi-factor authentication, role-based access controls, regular security audits, and intrusion detection. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

9. Children's Privacy

The Service is not intended for use by individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child under 16, we will take steps to delete it promptly.

10. International Transfers

Your data may be transferred to, and processed in, countries other than your country of residence. When we transfer data internationally, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) approved by the European Commission or other legally recognized transfer mechanisms.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the revised policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

• Email: privacy@anthropon.com
• General inquiries: hello@anthropon.com